How to use it
- Tap the document you want to prepare — each one is already set to the size in the official notification.
- Select a photo or scan from your phone. For the signature, thumb or declaration, the paper is cleaned to white and cropped automatically.
- Check the preview: the size and KB shown must be inside the official range.
- Download the JPG and upload it to the India Post GDS application form.
India Post GDS upload requirements at a glance
From the official notification — GDS Online Engagement Schedule-II, July 2026 — Notification No. 17-12/2026-GDS dated 20.08.2026. Checked on 20 October 2026.
| Document | Size | File size | Format |
|---|---|---|---|
| Recent photograph | 320 × 400 px (recommended), min 72 DPI | 30–100 KB | JPG, JPEG |
| Signature | 300 × 120 px (recommended), min 72 DPI | 20–100 KB (safe: 20–50 KB) | JPG, JPEG |
Rules for each document
Recent photograph
- Official: “File format: JPG/JPEG only”, “File size: 30 KB to 100 KB”, “Image dimensions: Recommended 320 × 400 pixels”, “Aspect Ratio: 4:5 (Width: Height)”, “DPI: 72 to 150”.
- Plain white or light-coloured background. Face should occupy 70–80% of the image with no shadows or red-eye.
- Crop to 4:5 (e.g. 320 × 400 or 240 × 300 px), face centred. Avoid scanned photos or selfies.
Signature
- Official: “File size: 20 KB to 100 KB”, “Image dimensions: Recommended 300 × 120 pixels”, “Aspect Ratio: 5:2 (Width : Height)”, “DPI: 72 to 150”.
- Signature on white paper with a black or blue pen; plain white background; signature should occupy 70–80% of the image; no shadows, borders or extra marks; no typed / digital signature.
- Applications with blurred photographs or blurred / miniature signatures are rejected.
General instructions
- “Candidates are not required to attach/upload any documents along with the application form. However, they must upload their recent photograph and signature.”
- Apply at indiapost.gov.in/gdsonlineengagement (indiapostgdsonline.cept.gov.in returned an error; indiapostgdsonline.gov.in still shows the January 2025 schedule).
- The older January 2025 schedule said photo not exceeding 50 KB and signature not exceeding 20 KB — the 2026 notification changed this.
Where these numbers come from
Every value on this page is taken from the official Department of Posts, India Post documents below. If a newer notification is out, it takes priority.
- India Post GDS Schedule-II July 2026 notification (Annexure-II para 5)
- India Post GDS online engagement – user manual
Where official sources disagree
- User manual (step 19) says signature “Minimum 20 KB, maximum 50 KB” vs notification 20–100 KB.
- User manual writes the photo aspect as “5:4 (portrait)”, the notification as “4:5 (Width: Height)” — both mean portrait; 320 × 400 px fits both.
Next update: Next GDS schedule expected early 2027.